Administrative Coordinator – Neuroscience Initiative – Central Office – New York, NY


The City University of New York’s newest facility, the Advanced Science Research Center (ASRC), boasts the success of the University’s rich past, and the determination to become a national leader in visionary scientific research in the future. With a focus in the fields of Nanotechnology, Photonics, Structural Biology, Neuroscience, and Environmental Sciences, the ASRC will operate as a nucleus of a University-wide science enterprise, fostering the development of an integrated research network that brings together faculty, students, and post-doctoral fellows from CUNY’s colleges across the five boroughs. This state-of-the-art facility will house a staff of elite scientists and leaders who will seek to break down the walls between disparate but increasingly inter-related disciplines of applied science. For more information on the ASRC, please visit

The Neuroscience Initiative is in need of a professional, customer-service oriented Administrative Coordinator to support the day-to-day administrative functions of the department. Reporting to the Associate Director of the Neuroscience Initiative, the Administrative Coordinator will serve as the initial point of contact for individuals from within the institute as well as visitors and external users. With the utmost professionalism, diplomacy, and tact, the administrative coordinator will routinely facilitate communications among the Initiative Director, CUNY, and many outside affiliates as needed. Furthermore, he/she will also be responsible for scheduling meetings and communications among the Director and staff. Organizing travel for department staff will also fall under the employee’s purview.

Responsibilities include, but are not limited to the following:

  • Serves as an intermediary between director and other initiative staff by transmitting written and oral requests, messages and instructions.
  • Organizes and coordinates meetings, activities, seminars, symposiums and conferences, e.g. scheduling meeting, ordering catering, arranging delivery and setting up, etc.
  • Coordinates with director and associate director to review and revise brochures, announcements or other informational items regarding initiative and/or core facility related operations. Drafts, edits and formats materials such as flyers, leaflets and letters.
  • Prepares meeting minutes and agendas, correspondence, tables and other documents as needed.
  • Prepares and follows up on purchase orders, invoices, payments, reimbursement, etc. under the direction of associate director.
  • Makes travel arrangements and accommodations. Prepares travel reimbursements and expense reports.
  • Screens and prioritizes incoming mail/email for needed action and follow up. Responds to mail/email where appropriate or distributes mail/email requiring attention to appropriate individual(s).
  • Screens telephone calls, answers routine inquiries or refers caller to the appropriate individual for response.
  • Assists in timekeeping and maintaining the time-sheets for staff of the initiative.


Bachelor’s Degree required.

The ideal candidate will also possess the following knowledge, skills and professional competencies:

  • Three (3) years administrative experience.
  • Strong work ethic, high degree of professionalism, and personal integrity.
  • Excellent verbal and written communication skills.
  • Excellent interpersonal skills.
  • Efficient and excellent organizational skills.
  • Ability to adjust effectively to work within new work structures, processes, requirements, or cultures.
  • Ability to work collaboratively within a team-based environment.


Supports projects, initiatives, and activities that impact an academic or administrative department.

  • Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.
  • Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.
  • Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.
  • Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.
  • Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.
  • Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.
  • May supervise office staff and student workers.
  • Performs related duties as assigned.

Job Title Name: Administrative Coordinator


Assistant to HEO




Salary commensurate with education and experience.

CUNY’s benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.


For full consideration, submit a cover letter and résumé online via CUNY’s web-based job system, addressing how your experience and credentials fulfill the responsibilities and qualifications outlined.

The direct link to the job opening from external sources is:


This is a re-post of Job ID 15844 previous candidate need not apply. Closing date: May 22, 2017.


CUNY Job Posting: Managerial/Professional


CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

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