Executive Administrative Assistant

A San Jose, CA technology company is looking for an Executive Administrative Assistant to be responsible for providing administrative support to the President, Integrated Photonics Division and the EVP, Global Operations. This role performs routine and advanced administrative duties. Duties frequently require independent action and a high degree of initiative is required in performing the duties required of the position and in resolving problems and developing recommendations. The position also acts independently to determine methods and procedures on new assignments and uses previous experience as an Executive Assistant to contribute to the development of concepts and techniques and to complete tasks in an effective and creative way.


  • Manages Calendar and independently schedule appointments for corporate executives
  • Arranges complex and detailed travel plans and itineraries, compiles documents for travel related meetings
  • Coordinates and arranges meetings, reserves and prepares facilities
  • Processes executive expense reports, prepares PowerPoint presentations, attends Admin Team meetings, member of Events & Activities committee
  • Receptionist break and lunch coverage as needed


  • College degree and at least 10 years of experience in supporting C Level Executives
  • Demonstrated proficiency with Microsoft Office applications for word processing, presentations and database management
  • Knowledge of administrative and clerical procedures
  • Experience working with a global technology company preferred
  • Excellent written, verbal, organizational and interpersonal skills
  • Self-starter and the ability to work independently
  • Excellent program management skills (Planning, maintaining schedules and driving process improvement)
  • Ability to handle highly confidential and sensitive information
  • Attention to detail
  • Comfortable dealing with complexity
  • Keen observation skills
  • Excellent time management skills
  • Strong organizational skills
  • Professional demeanor
  • Excellent judgment
  • Able to make important decisions within the scope of their duties on a daily basis.

Apply Here: http://jobview.monster.com/Executive-Administrative-Assistant-Job-San-Jose-CA-US-183749609.aspx