Intevac, Inc. –
Santa Clara, CA
- Provides administrative support to EVP and GM of Photonics.
- Requires in-depth knowledge of company operations, policies, and procedures.
- Handles details of a highly confidential and critical nature.
- Collects and prepares information for use in discussions/meetings of executive staff and outside individuals. Prepares presentation materials for board of director meetings.
- Makes high-level contacts of a sensitive nature inside and outside the company. Works on problems of diverse scope where analysis of data requires evaluation of identifiable factors.
- Performs project completion using an internal customer perspective, typically from initiation through delivery.
- Coordinate cross-functional teams through meetings and progress measurement activity which bring distinct, specific projects to completion both on time and within budget.
- This job manages specific projects that have a distinct beginning and end.
- Requires people and resource management through others; part of cross-functional team required to complete the project.
- Exercises judgment within generally defined practices and policies in selecting methods and techniques for obtaining solutions.
- Experience in working with senior level executives within and outside the company, as well as experience with customers, vendors, visitors, and other dignitaries.
Functional/Industry Knowledge Required:
- Minimum of 7-10 years administrative or executive-level support experience.
- Requires a professional certification or equivalent.
- Strong organizational, communication and interpersonal skills.
- PC proficiency; including expense software, Outlook, MS Word, PowerPoint, Excel, and email.
- Demonstrated ability to establish priorities and work independently in rapidly changing environment.
- Flexibility, adaptability with the ability to work additional hours on short notice as necessary.
- Strong Analytical skills.
- Familiar with ITAR Restrictions.
Job Type: Full-time
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